Legal
Privacy Policy
Effective date: July 2025
This policy describes how Apthar LLC collects and uses personal information submitted through our website, including our Careers application form and Contact enquiry form. Includes CCPA rights for California residents.
1. Overview
Apthar LLC ("we", "us", or "our") is a limited liability company incorporated in the United States, specializing in data engineering, artificial intelligence, cloud architecture, and technology staffing solutions. This Privacy Policy explains how we collect, use, store, and protect personal information submitted through our website at apthar.com — specifically through our Careers application form and Contact enquiry form. We are committed to handling your data responsibly and in accordance with applicable United States federal and state data protection laws, including the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA).
2. Information We Collect
2.1 Careers Application Form
- Full name and contact details (email address, phone number)
- Professional background including current role, years of experience, and skills
- Resume or CV (uploaded file)
- LinkedIn profile URL or portfolio links
- Work authorization status (e.g., US citizen, permanent resident, visa type) and preferred work arrangement (remote, hybrid, on-site)
- Salary expectations and availability / notice period
- Cover letter or additional notes you choose to provide
2.2 Contact / Business Enquiry Form
- Full name and business email address
- Company name and job title
- Nature of your enquiry (e.g., service interest, partnership, general question)
- Message content you submit
- Optional: phone number if provided
2.3 Automatically Collected Data
- IP address and browser/device type (for security and analytics)
- Pages visited and time spent on site (via anonymized analytics)
- Referral source (how you arrived at our website)
- General geographic location derived from IP address (state/country level only)
3. How We Use Your Information
3.1 Careers Applications
- Evaluate your suitability for open or future roles at Apthar LLC
- Contact you to schedule interviews or request additional information
- Retain your profile for consideration for future opportunities (with your consent)
- Comply with employment-related legal obligations under applicable federal and state law
3.2 Business Enquiries
- Respond to your enquiry and provide relevant information about our services
- Connect you with the appropriate team member or consultant
- Follow up on proposals, scoping discussions, or partnership conversations
- Maintain a record of business communications for continuity
4. Legal Basis for Processing
We process your personal information on the following grounds:
- Legitimate business interest — to respond to your enquiry or evaluate your job application
- Contractual necessity — where processing is required to take steps prior to entering a contract or employment relationship
- Consent — where you have explicitly agreed to us retaining your data for future opportunities
- Legal obligation — where we are required to retain records under applicable federal or state law
- Compliance with the California Consumer Privacy Act (CCPA) and other applicable US privacy laws
5. Data Sharing and Third Parties
We do not sell, rent, or trade your personal information to third parties. We do not share personal information for cross-context behavioral advertising. We may share your data only in the following limited circumstances:
- Internal team members involved in recruitment or client engagement
- Trusted service providers (e.g., email delivery, cloud storage, applicant tracking) who process data on our behalf under written data processing agreements
- Legal or regulatory authorities where required by applicable federal or state law, court order, or legal process
- Prospective clients or partners only with your explicit prior written consent
- In connection with a merger, acquisition, or sale of assets, subject to confidentiality obligations
6. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes described in this Policy:
- Careers applications: up to 12 months after the role is filled or your application is closed, unless you consent to longer retention for future opportunities
- Business enquiry data: up to 3 years from last contact, or as required by applicable law
- Automatically collected data: up to 24 months in anonymized/aggregated form
- You may request deletion of your data at any time (see Section 8 and Section 9 for California residents)
7. Data Security
We implement industry-standard technical and organizational measures to protect your personal data, including encrypted data transmission (TLS/HTTPS), access controls limiting data to authorized personnel only, secure cloud infrastructure with regular security reviews, and prompt incident response procedures. In the event of a data breach affecting your personal information, we will notify you as required by applicable federal and state breach notification laws. While we take all reasonable precautions, no method of transmission over the internet is 100% secure.
8. Your Privacy Rights (All Users)
Depending on your jurisdiction, you may have the following rights regarding your personal data:
- Access — request a copy of the personal data we hold about you
- Rectification / Correction — request correction of inaccurate or incomplete data
- Erasure / Deletion — request deletion of your personal data
- Restriction — request that we limit how we use your data
- Portability — receive your data in a structured, machine-readable format
- Objection — object to processing based on legitimate interests
- Withdraw consent — where processing is based on consent, withdraw it at any time without affecting the lawfulness of prior processing
To exercise any of these rights, contact us at admin@apthar.com. We will respond within 45 days.
9. California Residents — CCPA / CPRA Rights
If you are a California resident, you have specific rights under the California Consumer Privacy Act of 2018 (CCPA), as amended by the California Privacy Rights Act of 2020 (CPRA), effective January 1, 2023.
9.1 Categories of Personal Information Collected
- Identifiers (name, email address, phone number, IP address)
- Professional or employment-related information (resume, work history, skills)
- Internet or other electronic network activity (browsing behavior on our Site)
- Geolocation data (general location derived from IP address)
- Inferences drawn from the above to create a profile about you
9.2 Your CCPA / CPRA Rights
- Right to Know — You may request disclosure of the categories and specific pieces of personal information we have collected about you in the past 12 months, the sources of collection, the business purpose for collecting it, and the categories of third parties with whom we share it
- Right to Delete — You may request deletion of personal information we have collected from you, subject to certain exceptions (e.g., completing a transaction, legal obligations)
- Right to Correct — You may request correction of inaccurate personal information we maintain about you
- Right to Opt-Out of Sale or Sharing — Apthar LLC does not sell your personal information and does not share it for cross-context behavioral advertising. No opt-out is required, but you may contact us to confirm
- Right to Limit Use of Sensitive Personal Information — You may direct us to limit our use of sensitive personal information (such as work authorization status) to that which is necessary to perform the services you request
- Right to Non-Discrimination — We will not deny services, charge different prices, or provide a different level of service because you exercised your CCPA rights
9.3 How to Submit a CCPA Request
- Email admin@apthar.com with the subject line "CCPA Privacy Request" and specify the right(s) you wish to exercise
- We will acknowledge your request within 10 business days and respond within 45 calendar days. If we require additional time (up to 90 days total), we will notify you in writing
- You may designate an authorized agent to submit a request on your behalf by providing written authorization signed by you
- We may need to verify your identity (e.g., by matching information you provide against our records) before processing your request to protect your personal information
- You may submit up to two (2) requests per 12-month period at no charge
9.4 Shine the Light (California Civil Code § 1798.83)
- California residents may request information about our disclosure of personal information to third parties for their direct marketing purposes
- Apthar LLC does not disclose personal information to third parties for direct marketing purposes
- To make a Shine the Light request, contact us at admin@apthar.com
11. Children's Privacy
Our Site is not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16. If you are a parent or guardian and believe your child has provided us with personal information, please contact us at admin@apthar.com and we will promptly delete such information. This practice is consistent with the Children's Online Privacy Protection Act (COPPA) and CCPA requirements for minors.
12. Data Transfers
Apthar LLC is based in the United States and processes personal data in the United States. If you are accessing our Site from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located. By using our Site, you consent to the transfer of your information to the United States. We ensure that any such transfers comply with applicable data protection laws.
13. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable legal requirements. The updated policy will be posted on this page with a revised effective date. For material changes, we will provide additional notice (such as a prominent notice on our Site or an email notification). We encourage you to review this page periodically. Your continued use of our Site after changes are posted constitutes your acceptance of the updated Policy.
14. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or how we handle your personal data — including CCPA requests — please contact us: